{"id":1990,"date":"2020-07-27T18:01:57","date_gmt":"2020-07-27T16:01:57","guid":{"rendered":"https:\/\/meridionalteam.com\/es\/?p=1990"},"modified":"2024-03-03T21:16:36","modified_gmt":"2024-03-03T20:16:36","slug":"13-tips-for-a-virtual-owners-meeting","status":"publish","type":"post","link":"https:\/\/meridionalteam.com\/en\/13-consejos-para-una-reunion-virtual-de-propietarios\/","title":{"rendered":"13 Tips for a virtual owners\u2019 meeting"},"content":{"rendered":"

A month ago, we held our first virtual owners\u2019 meeting at Meridional. This Virtual Extraordinary General Meeting \u2013 which we have dubbed VEGM \u2013 proved to be a great experience and, at the same time, a success. What\u2019s more, both the owners and our entire team (spread across four different locations) would be happy to do it again.<\/p>\n\n\n\n

Why hold virtual owners\u2019 meetings?<\/h4>\n\n\n\n


Our primary concern is always to look after the people who make up all our Owners\u2019 Associations. The current situation we are facing, due to the restrictions imposed during the Covid-19 crisis, has prompted us to organise this type of virtual owners\u2019 meeting as an alternative to our regular meetings.<\/p>\n\n\n\n

Although virtual owners\u2019 meetings are not provided for in any way under the current Condominium Act (LPH), it is possible to propose holding such meetings provided certain conditions are met, the first of which is the unanimous consent and agreement of all owners.<\/p>\n\n\n\n

Which online tool have we used for our virtual meetings?<\/h4>\n\n\n\n


At Meridional, we have relied on ZOOM as a tool to connect the administrator with all the owners. We also decided at Meridional to carry out several tests in the days leading up to the meeting to ensure that the meeting room was working properly and that all the owners could connect without any problems.
On the day of the virtual owners\u2019 meeting, we opened the meeting room an hour before it was due to start, so that we could sort out any problems other owners might have when logging in. We wanted to make sure everything went smoothly.<\/p>\n\n\n\n


13 tips for a successful video call<\/h3>\n\n\n\n
    \n
  1. Make sure you are in a quiet place<\/li>\n\n\n\n
  2. Stay close to your Wi-Fi router<\/li>\n\n\n\n
  3. Make sure you have the charger for the device you\u2019ll be using for the call to hand<\/li>\n\n\n\n
  4. Let the other people in your household know that you are about to join a video call<\/li>\n\n\n\n
  5. Check which other devices are using Wi-Fi and switch off any you don\u2019t need<\/li>\n\n\n\n
  6. Please check that your microphone and speakers are working properly<\/li>\n\n\n\n
  7. When joining the virtual owners\u2019 meeting, please ensure your microphone and camera are switched off, and switch them on when you are ready and wish to speak
    specific recommendations for each residents\u2019 association meeting<\/li>\n\n\n\n
  8. Instead of joining the meeting using your usual Zoom ID, please change it to your block number, followed by your flat number and then your surname. For example: Bl 1 Apt 1 Mrs Smith. Here\u2019s how to do it https:\/\/youtu.be\/mxgiCD1tklc<\/a><\/li>\n\n\n\n
  9. If you don\u2019t yet have a Zoom account, please follow the instructions in the video below. It\u2019s very easy and intuitive. https:\/\/youtu.be\/xSVDQiby1DI<\/a><\/li>\n\n\n\n
  10. If you need to configure the audio and video settings on your device, here is a tutorial explaining how to do so https:\/\/youtu.be\/Cnyh0kN38ug<\/a><\/li>\n\n\n\n
  11. Protect your privacy when connecting the camera. If you don\u2019t want your home or other people to be visible in the background, you can set a virtual background. In this video, we explain how https:\/\/youtu.be\/_lKe4tg37qQ<\/a><\/li>\n\n\n\n
  12. If you wish to speak at the virtual owners\u2019 meeting, you must raise your hand virtually and the moderator will give you the floor during the designated speaking slots. This is to avoid disruption to everyone. Microphones will be muted, so it is essential that you raise your hand if you wish to speak.
    In this video, we explain how to raise your hand during a meeting     https:\/\/youtu.be\/–PwGLZ-TNw<\/a><\/li>\n\n\n\n
  13. If you are using your phone for this meeting, an incoming call or message may interrupt your connection to the meeting room. If you do not want this to happen, set your phone to \u2018Do Not Disturb\u2019 mode.
    <\/li>\n<\/ol>\n\n\n\n

    For security reasons, if you are already a Zoom user, please update to the latest version available. Here is the link to the Zoom download centre https:\/\/zoom.us\/support\/download<\/a><\/p>\n\n\n\n

    \"
    The kit used by the Meridional team<\/figcaption><\/figure>\n\n\n\n

    Benefits of virtual meetings <\/h4>\n\n\n\n

    Virtual meetings are increasingly being held as a matter of course in various owners\u2019 associations. What is surprising is that attendance at virtual meetings is higher than attendance at normal face-to-face meetings.<\/p>\n\n\n\n

    It has also been very rewarding to see the owners \u2013 who were not in the city or even in the country \u2013 all together and taking part in the discussion. The residents have thanked us for making this opportunity available to everyone.<\/p>\n\n\n\n

    We have often told you that Meridional is committed to using technological tools to help our owners\u2019 associations move forward and become more efficient. Proof of this is the implementation of MiComunidad, which is constantly evolving.<\/p>\n\n\n\n

    Please do not hesitate to contact us at this link<\/a> and we\u2019ll be more than happy to help you with this matter or any other issue<\/p>","protected":false},"excerpt":{"rendered":"

    Hace un mes tuvimos nuestra primera reuni\u00f3n virtual de propietarios en Meridional. Esta Virtual Extraordinary […]<\/p>\n","protected":false},"author":1,"featured_media":2669,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"qubely_global_settings":"","qubely_interactions":"","_uag_custom_page_level_css":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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